Attendance
Attendance
Open session → students check in (or you mark manually) → close session → parents automatically receive an email within minutes.
Session flow
You open session → Students check in → You close session → Parents receive email
Step 1 — Open a session
- Go to Classes → select the class
- Open the Attendance tab
- Start the session in one of two ways:
| Situation | What to do |
|---|---|
| Class has a fixed schedule | Sessions are created from the schedule — tap Open early on today's session (or the system opens it automatically at class time) |
| Extra / unscheduled session | Tap Open session at the top → pick the date, add a note (and a meeting link for online classes) |
With a schedule: sessions may open and close automatically at the set times — parents receive email when the session ends.
Step 2 — Students check in
Once the session is open, tap it to manage check-in:
| Method | When to use |
|---|---|
| Attendance QR | In-person class — display the QR code for students to scan with GPS on their portal |
| Join online class | Online class — students tap Join online class under Sessions on their portal |
| Attendance list | Manual marking or reviewing who has checked in |
To mark manually: tap Attendance list → select a student → Present / Absent / Excused / Late.
You can tap Mark all present to quickly fill remaining empty rows.
Trial, guest, and outside-class
On the attendance list you can mark special kinds:
| Kind | When |
|---|---|
| Trial | Trying the class (not fully enrolled yet) |
| Guest | Present but not on the main roster |
| Outside class | Temporarily from another class (e.g. makeup) |
Choose whether the mark counts toward tuition / session package — see Tuition and Session package.
💡 Screenshot: "Attendance" tab → open session → "Attendance QR" or "Attendance list"
Step 3 — Close the session
When class is over: tap End session on the open session.
After closing:
- Parents receive a summary email (present / absent / excused / late)
- The session is saved to the class attendance history
FAQ
Forgot to close the session?
The system auto-closes after a period of inactivity. You can also go to the Attendance tab → find the open session → tap End session to close manually.
Need to edit attendance after closing?
Go to Attendance → tap View details on the completed session → edit each student's status. Parents will see the updated information next time they open their page.
Parent didn't receive the email after the session?
Check: (1) Is the parent email correct? (2) Was the session actually closed (not just opened)? If still not received, submit a support request.
Teaching online — student can't scan QR?
Students open their portal → Sessions tab → tap Join online class. The system records them present when they open the meeting link. Or mark them manually via Attendance list.
Monthly attendance summary?
On the Attendance tab, pick the month range / view the class summary (present, absent, excused…).